Buckinghamshire Short Mat Bowling Association
Minutes of BSMBA 5th Committee Meeting
20th September 2021 on ZOOM
Secretary – Malcolm Warwick
Competitions Secretary – Bob Hine
Clive Cook, Ian Forbes, Alan Eggleton, Chris Millard, David Gander, Terry Wagstaff
Not present -
2. Approval of Previous Minutes
The minutes were approved by email and were distributed to member clubs. They have been posted on the website.
3. Matters Arising.
There were no matters arriving not covered in the items below.
4. Communications to Club Membership
There have been some responses to emails sent to individual players saying that they were no longer active in BSMBA events. There was a response from Widmer End confirming their contact for the club. Bob did have a contact email from Cheddington on 31st July and he forwarded Tony's original new contact email.
5. COVID Guidelines
There was no new information or actions under this topic.
6. Club Insurance
o All (who hire a venue) ask what rules the venue has about public liability insurance -
Bob tabled a draft letter (circulated before the meeting) to be sent to clubs explaining the formula for calculating their cost under the umbrella insurance policy for public liability and their own equipment. The committee agreed the formula was a fair system and offered a reasonable approach.
During discussion it emerged that two clubs that have played in leagues (one has not entered this year) do not actually have any public liability insurance at all. A question in these circumstances was whether the BSMBA should make other clubs aware of this, leaving it to their members to decide whether they were willing to play at the uninsured clubs. As a first step, it was hoped it might be possible to set up an interim insurance arrangement to cover the affected club until the main umbrella policy could be accessed in February '22.
David asked about the insurance status of new members because Haddenham was currently not accepting new members in case they were not covered by the public liability insurance currently in place. This was because new members would not be registered with the ESMBA. However, it was pointed out that existing members were also not registered now. It was confirmed that Peter Coker had written confirmation that the ESMBA Civil Liability Insurance policy would run for its full 12 month period.
Bob advised that 18 teams had entered the Australian Pairs competition on 3rd October at Handy Cross. With luck, the entry fees + raffle proceeds would cover the hiring costs for the facility. Bob and Ian have winners' prize and raffle prizes organised.
There was discussion about how to organise the Team 5's event. It could be individuals entering for the teams to be drawn or an invitation for clubs to send teams since it was felt this might encourage wider participation. This rather depends on the level of interest when the event is publicised. So far, 10 players from outside the county have expressed an interest in playing and more might be available.
Malcolm R said that playing short mat/long mat games against a Handy Cross team could help foster a good relationship with them and might even attract new players. Bob said the disinterest initially shown by Handy X for this idea was probably a reflection of their preoccupation at the time with getting their own club operating.
There was extended discussion about tactics etc to attract new competitors to BSMBA events. It was said many players are happy to just roll-
Previous Action -
Entries for the Singles so far are very low.
9.Any Other Business
Malcolm R pointed out that with the end of BSMBA affiliation to the ESMBA we no longer have access to minutes of their discussions etc. There has been no feedback from clubs or the ESMBA about their letter to some clubs seeking a meeting etc.
Bob said that the current Zoom license used by the BSMBA expires shortly and would cost £120 to renew. However, there is an introductory offer of 25% discount to new users and it was agreed that the BSMBA should take up this offer since it was clear the Zoom meeting was very convenient and of course the license could be used by the organisation of any other meetings needed.
10.Date of Next Meeting
Thursday 21st October 7:00pm -
The meeting closed at 8:40pm